Is the registration fee refundable? Unfortunately, we cannot process a refund of confirmed payment for planning purposes.
Is there a way to have the registration fee waived? No, but there are discounts available. Please refer to the table of discounted registration fees.
If a person is the co-author of two (or more ) research proposals, is it necessary to pay the registration fee more than once? He/she does not have to pay the registration fee more than once provided that the main author of each of the research proposals pay the registration fee.
Can I pay for not only myself but also for other participants? Yes. Please contact ma6182sa@hiroshima-u.ac.jp or nerps@hiroshima-u.ac.jp.
Can I have an invoice for payment for the registration fee? Yes. Please contact ma6182sa@hiroshima-u.ac.jp or nerps@hiroshima-u.ac.jp.
Can I have a receipt for the registration fee? Yes. Please log in to AWARD My Page and click the link to The NERPS Conference 2023. Then, you will be directed to the page where you find a receipt-download button.
Can I register and pay for the conference on-site? No. Unfortunately, we will not able to handle on-site payments.
Will there be any financial support to participate in the conference? There will be limited support for selected students who have submitted full papers by the deadline. A maximum of 100,000 JPY intends to cover registration, travel, and accommodation costs. The eligibility requirements and application procedure can be found under the Important Dates and Fees.
Can I switch to virtual presentation later? Participants who signified to attend in-person during the submission will not have the option to switch to a virtual presentation.
Is it possible to receive a presentation certificate? Yes. Please send an e-mail to nerps@hiroshima-u.ac.jp if you need a certificate.
Is full paper submission mandatory? Full papers are not required, but authors who wish their papers considered for potential publication are encouraged to attach their full papers during the submission process.
Does the conference have a poster session? Poster sessions will not be available. Presenting participants are also expected to make use of Power Point slides – not a poster – when they make oral presentations
What will be the procedures for receiving an entry visa to Thailand? Please refer to your nearest embassy/consulate for visa application requirements. You can also contact ma6182sa@hiroshima-u.ac.jp or nerps@hiroshima-u.ac.jp by February 1, 2023 if you need an invitation letter for a visa application.
What is the sequence a prospective participant is expected to follow? Step 1 – Create an account at AWARD registration through the SUBMISSION & PAYMENT PORTAL on the conference website Step 2 – Submit your abstract through the AWARD registration and submission portal Step 3 – Complete your registration by paying the registration fee through AWARD registration and submission portal as soon as your abstract is accepted for the conference Step 4 – Request a letter of invitation and other documents (by February 1, 2023) necessary for visa application, if needed
Will there be any opportunities to publish my presented paper? Yes, there will be two outlets: an edited book published by Springer and a special issue published in an Elsevier journal. We encourage authors to attach their full papers during the submission for consideration into these publication options.
Will there be any article processing fees for paper publication? No. Authors of papers selected for publication will receive a waiver for article processing fees.
